Stevensville School District                                                                                                           R

STUDENTS                                                                                                                                           3606

Transfer of Student Records

The District will forward by mail or by electronic means a certified copy of a permanent or cumulative file of any student and a file of special education records of any student to a local educational agency or accredited school in which a student seeks to or intends to enroll within five (5) working days after receipt of a written or electronic request.  The files to be forwarded must include education records in a permanent file – that is, name and address of a student, name of parent or legal guardian, date of birth, academic work completed, level of achievement (grades, standardized tests), immunization records, special education records, and any disciplinary actions taken against a student that are educationally related.

When the District cannot transfer records within five (5) days, the District will notify a requestor, in writing or electronically, and will provide reasons why the District is unable to comply with a five-(5)-day time period.  The District also will include in that notice the date by which requested records will be transferred. The District will not refuse to transfer records because a student owes fines or fees.

Cross Reference:

  • 3413                Student Immunization
  • 3600 – 3600P  Student Records
  • 3606F              Records Certification

Legal Reference:

  • § 20-1-213, MCA       Transfer of school records

Policy History:

Adopted on: Feb. 12, 2002
Reviewed on:
Revised on:  July 10, 2012