Stevensville Public Schools                                        

School District #2                               

300 Park Street                                  

Stevensville, Montana 59870                               

Telephone: (406)777-5481                             

Fax: (406)258-1246

 

Regular Board Meeting

 

November 14, 2017                                 7:00 p.m.                              Music Center Choir Room

 

  1. Opening of meeting – call to order – present – salute to flag:

Madam Vice-Chairwoman Cathi Cook called the board meeting to order at 7:00 p.m. in the Music Center Choir Room.  Cathi Cook led in the pledge of allegiance.  Trustees present were Lucas McCormick, Sean Lenahan, Penny Bertram, Tim Schreiber and Sarah Armijo.  Greg Trangmoe and Billy Donaldson were not present.  Superintendent Bob Moore, Brian Gum, Tracey Rogstad, Jessica Shroud, Nate Fry and Business Manager/Clerk Bill Schiele were present.

  1. Approval of minutes of previous meetings
  2. Regular: October 10, 2017
  3. Board Retreat September 29, 2017

Madam Vice-Chairwoman Cathi Cook asked the trustees if they had any questions or comments on the regular board meeting on October 10, 2017 as presented.  The minutes were approve by unanimous consent.

Madam Vice-Chairwoman Cathi Cook asked the trustees if they had any questions or comments on the Board Retreat meeting on September 29, 2017 as presented.  After a correction on who attended the board retreat, Sean Lenahan made a motion to approve the September 29, 2017 minutes as presented with the corrections.  Penny Bertram seconded the motion.  All voted aye.

  1. Approval of Claims:

              Madam Vice-Chairwoman Cathi Cook asked if there were any questions or comments on the claims or students’ accounts.  Cathi told the Board the district has claims for $199,569.91 starting with claim #33225 and ending with claim #33358 and students’ accounts for $20,355.21.   Sarah Armijo made a motion to approve the claims and students’ accounts as presented.  Sean Lenahan seconded the motion.  All voted aye.

  1. Recognize Visitors/Public Comment:

              Public Comment:

               Audience member Ted Adams talked about the districts sports program and the number of coaches for those programs.

              Board Comment:

               There was no Board comment.  

  1. Consent Agenda

          A. Employment:

                1. Amy Bonislawski – Elementary SpEd Paraprofessional (K-3)

                2. Mary Crawford – High School SpEd Paraprofessional                                    

                 3. Garrett Robinson – Elementary SpEd Paraprofessional (4-8)

                 4. Christina Terpenning – Elementary SpEd Paraprofessional (5th gr. one on one)

                 5. Olivia LeCoure – Elementary SpEd Paraprofessional (4-8)

                 6. Destannie Weiss – Lunch Room HS – Dishwasher

                  7. Mike Mickelson – Adult Education Coordinator

                  8. Adult Open Gym Contract – Cory Johnson

                  9. Hank Praast – MS Girls Basketball

                  10. Buck Rodolph – MS Girls Basketball

                  11. Wade Weber – MS Girls Basketball

                  12. Chris Lords – H. S. Boys Frosh Basketball

                  13. Christa LeCoure – MS Girls Basketball Volunteer

           B. Substitute List – Pending Background Checks

  Madam Vice-Chairwoman Cathi Cook told the Board they will now approve the consent agenda items.  Cathi asked the Board if there were any questions or comments on the consent agenda items.  Cathi asked the Board if there were any consent agenda items they would like to remove from the list.  There were no items to be removed.   Cathi told the Board the consent of any trustee pertains only to the items they have the authority to decide on and if there is no objection the agenda items will be adopted by unanimous consent.  There was no objection and the consent agenda items were approved by unanimous consent.

  1. Business: Items for Action

           A. Out of District Enrollments

                  i. Elementary

                  ii. High School

Madam Vice-Chairwoman Cathi Cook asked the Board if they have any questions on the Elementary (K-3) out of district students.  Sean Lenahan made a motion to approve the Elementary (K-3) out of district students as presented.  Sarah Armijo seconded the motion.  Lucas McCormick, Sean Lenahan, Cathi Cook, Tim Schreiber and Sarah Armijo voted aye. Penny Bertram could not vote.

Madam Vice-Chairwoman Cathi Cook asked the Board if they have any questions on the Elementary (4-8) out of district students.  Sarah Armijo made a motion to approve the Elementary (4-8) out of district students as presented.  Lucas McCormick seconded the motion.  Lucas McCormick, Sean Lenahan, Cathi Cook, Tim Schreiber and Sarah Armijo voted aye. Penny Bertram could not vote.

Madam Vice-Chairwoman Cathi Cook asked the Board if they have any questions on the High School out of district students.  After a comment about a student, Sean Lenahan made a motion to table the approval of the students at this time until Brain returns to the meeting.  Sarah Armijo seconded the motion.  All voted aye.

High School principal Brain Gum returned to the meeting and told the Board the student in question is no longer enrolled at the district.  Madam Vice-Chairwoman Cathi Cook asked the Board if they have any questions on the High School out of district student.  Sean Lenahan made a motion to approve the High School out of district student as presented.  Sarah Armijo seconded the motion.  All voted aye.

       B. Budget Amendment Resolutions

              i. Elementary

              ii. High School

Superintendent Bob Moore told the Board the Elementary budget amendment is due to the increase of student enrollment.  Bob told the Board the district will be receiving an additional $34,681.58 from OPI and the district needs a budget amendment to get the budget authority to use the money. Sarah Armijo a motion to approve the Elementary budget amendment in the amount of $34,681.58 as presented.  Sean Lenahan seconded the motion.  Lucas McCormick, Sean Lenahan, Cathi Cook, Tim Schreiber and Sarah Armijo voted aye. Penny Bertram could not vote.

Superintendent Bob Moore told the Board the High School will also be receiving an additional $24,364.18 from OPI.  Bob also told the Board the district is requesting an additional $30,000.00 in this amendment from the High School reserves to purchase textbooks for the district. Sean Lenahan made a motion to approve the High School budget amendment in the amount of $54,364.18 as presented.  Penny Bertram seconded the motion.  All voted aye.

         C. Disposal of Obsolete Property

               i. ALC House

               ii. Forces Air American Standard Heater Serial #Z012NEA1g

Superintendent Bob Moore talked about the ALC house and the plans to remove the house to help improve the district property at the soccer and baseball area.  Bob told the Board he has contacted A-Abel Moving for them to remove the house but has not yet heard back from them.  Cathi asked the Board if they have any questions on the disposal of the house and the air-force furnace.  Lucas McCormick made a motion to dispose of the Stevensville School district property as presented.  Sean Lenahan seconded the motion.  All voted aye.

          D. Website “Plan for New Content” Second Reading – Pending OCR Approval

Superintendent Bob Moore told the Board the district has not received anything from OCR regarding the acceptance or rejection of our Plan for New Content for the district website.  Since the district has not receive confirmation from OCR, my recommendation is to table the seconding reading and adoption of the Plan for New Content for the website at this time.  Sean Lenahan made a motion to table the Plan for New Content due to the district not receiving approval notice from OCR.  Penny Bertram seconded the motion.  All voted aye.

          E. Board Policies

                 i. Second Reading 3110, 3121, 3125, 3125F and 3210

Madam Vice-Chairwoman Cathi Cook asked the Board if they have any questions on the policies that are up for second reading and adoption.  Superintendent Bob Moore talked about each policy and the purpose of the policy.  Sarah Armijo made a motion to approve the second reading and adoption of these policies as presented.  Lucas McCormick seconded the motion. All voted aye.

 

  1. Items for Information

           A. Student Representative Report – Included in Narrative

Jackie Westman,the student representative, updated the Board on all the events that happened since the last board meeting and talked about the events that will be happening in the next few weeks.

          B. Correspondence

                 i. Special Session Position Statement

                 ii. Funding Letter – Superintendent Arntzen

Superintendent Bob Moore talked about the letters the district received about the upcoming special session.   Bob told the Board he will continue to monitor the school funding implication with the special session and will have an update at the next board meeting.

          C. Adjustments of Board Committee Meeting Times

Superintendent Bob Moore told the Board he would like to set times and dates for each committee meeting. Bob and the committee members set time and dates for the facilities, resource and policy committees.

          D. Bond Issue Information

                 i. Architectural Renderings

                 ii. Bond Counsel/Ballot Language

                 iii. City Council Road Information

                 iv. MRL Information

Superintendent Bob Moore told the Board the facilities committee has met with MMW Architects to review the final building renditions for the building project.  Bob told the Board the district has met with bond council Dorset Whitney to discuss the bond feasibility and the ballot language for the building project.  Bob updated the Board on the relocation of Phillips Street, which is a part of the Elementary building project.  Bob also told the Board he has contacted MRL to relocate a crossing easement for the High School building project but has heard nothing back from them yet.

            E. ALC House

                 i. Asbestos Testing and Abatement

                 ii. W.R. Grace Inc. Rebate

                 iii. Removal Options

Superintendent Bob Moore told the Board the district has hired ARC Environmental Enterprises to remove the asbestos in the ALC house.  Bob told the Board a large portion of the cost would be reimbursable through W.R. Grace asbestos abatement grant.  Bob told the Board he would explore options for the removal of the house.

          F. Reports

                i. Principals

               ii. Free and Reduced Lunch

              iii. Lunch Participation

               iv. Enrollment

Superintendent Bob Moore told the Board the districts ridership numbers on the buses are up from last year.  Paul Ludington, the district transportation supervisor, talked about this year’s ridership numbers and how much it has increased from last year.  Bob talked about the free and reduce lunch numbers along with the lunch participation numbers.  Bob also went over the district enrollment numbers.

          G. Administrative Reports – Included in Narrative

Madam Vice-Chairwoman Cathi Cook asked the Board if they have any questions for the administration.  Sean Lenahan asked Nate Fry, the High School AD, about the process of how coaches are hired for the district.  Nate explained to the Board the process the district goes through to hire head coaches for the sports program and how the head coaches hire their assistant coaches.  Cathi Cook asked the administration if the district has any options on what company the district hires to take student’s pictures each year.   The administration told the Board the district does have options and they will be looking at those options for next year.  Cathi Cook also asked about the reason why the county road department was not out the morning the roads were bad.  Paul told the Board the county road department was not prepared at that time for the road conditions but are ready to go at this time.

Superintendent Bob Moore did a power point presentation on the districts building projects that he will be presenting to the facility on Wednesday.

 

  1. Adjourn:

Sean Lenahan made a motion to adjourn the meeting.  Sarah Armijo seconded the motion.

All voted aye.

Board Chairman:  ORIGINAL SIGNED, available in District Office.

Date:       12/12/18                          .

School Board Clerk:   ORIGINAL SIGNED, available in District Office.