Stevensville School District

THE BOARD OF TRUSTEES

Trustee Expenses

Expenses for Board Members – In-District

The members of the trustees of any district may not receive compensation for their services as trustees.  The members of the trustees who reside over 3 miles from the trustees’ meeting place must be reimbursed at the rate as provided in 2-18-503 for every mile necessarily traveled between their residence and the meeting place and return in attending the regular and special meetings of the trustees, and all trustees must be similarly reimbursed for meetings called by the county superintendent.  The travel reimbursement may be accumulated during the school fiscal year and paid at the end of the fiscal year, at the discretion of each trustee.

A trustee is entitled to collect mileage at a rate equal to the mileage allotment allowed by the United States internal revenue service for the current year for the first 1,000 miles and 3 cents less per mile for all additional miles traveled within a given calendar month.

A trustee must file a reimbursement for mileage form, prior to July 1 of each year, requesting reimbursement for the fiscal year.  The form may be obtained from the District Clerk/Business Manager.

Expenses for Board Members at Out-of-District Meetings

Trustees normally attend workshops, training institutes, and conferences at both the state and national levels.  The District will pay all legitimate costs for trustees to attend out-of-District meetings, at established rates for reimbursement set by the District:

  1. Transportation as approved by the Board;
  2. On-site transportation during the course of the meeting, i.e., bus, taxi, or rental car;
  3. Hotel or motel costs for trustee, as necessary;
  4. Food costs as necessary;
  5. Telephone services for necessary communications with business or family, resulting from the trustee being away from Stevensville;
  6. Incidental expenditures for tips and other necessary costs attributable to the trustee’s attendance at a meeting; however, the District will not reimburse or pay for such items as liquor, expenses of a spouse, separate entertainment, or other unnecessary expenditures.

Cross Reference:
7336 Travel Allowances and Expenses

Legal Reference:
§2-18-503, MCA Mileage – allowance
§20-3-311, MCA Trustee reimbursement and compensation of secretary for joint board

Policy History:
Adopted on: February 12, 2002
Reviewed on: March 12, 2013; December 12, 2018
Revised on: January 9, 2018