Stevensville School District

THE BOARD OF TRUSTEES

Authorization of Signatures

For the conduct of the business of the District, the Board may grant authority to specific staff to sign certain documents on behalf of the District.  The Chairperson and Clerk are authorized to use a facsimile signature plate or stamp.

Warrants:  The Chairperson and Clerk are authorized to sign all District warrants by facsimile signature on behalf of the Board.

Claim Forms:  Staff employed by the District in the following designated positions are authorized to certify voucher or invoice claims against or for the District:

Checks:  The school principal is designated as the custodian of each school building extracurricular fund account.  The Superintendent is designated as the custodian of all District petty cash accounts.  Staff employed by the District in the following designated positions are authorized to sign, on behalf of the Board, checks drawn on associated student accounts:

Contracts for Goods and Services and Leases:  The Superintendent is authorized to sign, on behalf of the Board, contracts, leases, and/or contracts for goods and services for amounts under $50,000 without prior approval of the Board.  The types of goods and services contracted for must be preapproved by the Board.

Personnel Contracts:  The Board Chairperson and Clerk are authorized to sign personnel contracts and agreements of employment on behalf of the Board, by facsimile signature.

Negotiated Agreements:  Negotiated agreements shall be signed for the District by the Board Chairperson and the Clerk.

Legal References:
2-16-114, MCA Facsimile signatures
20-9-204, MCA Conflicts of interest, letting contracts, calling for bids
20-9-213, MCA Duties of Trustees
20-9-221(2), MCA Procedure for issuance of warrants

Policy History:
Adopted on: February 12, 2002
Reviewed on: December 11, 2012
Revised on: December 17, 2002; January 8, 2013