Stevensville Public Schools                                        

School District #2                               

300 Park Street                                  

Stevensville, Montana 59870                               

Telephone: (406)777-5481                             

Fax: (406)258-1246

 

Regular Board Meeting

 

October 10, 2017                                     7:00 p.m.                              Music Center Choir Room

 

  1. Opening of meeting – call to order – present – salute to flag:

Chairman Greg Trangmoe called the board meeting to order at 7:00 p.m. in the Music Center Choir Room.  Greg Trangmoe led in the pledge of allegiance.  Trustees present were Lucas McCormick, Sean Lenahan, Penny Bertram, Billy Donaldson, Cathi Cook, Tim Schreiber and Sarah Armijo.  Superintendent Bob Moore, Brian Gum, Tracey Rogstad, Jessica Shroud, Nate Fry and Business Manager/Clerk Bill Schiele were present.

 

  1. Approval of minutes of previous meetings (Regular: September 12, 2017)

Chairman Greg Trangmoe asked the trustees if they had any questions or comments on the regular board meeting on September 12, 2017 as presented.  Cathi Cook made a motion to approve the September 12, 2017 minutes as presented.  Sean Lenahan seconded the motion.  All voted aye.

 

  1. Approval of Claims:

              Chairman Greg Trangmoe asked if there were any questions or comments on the claims or students’ accounts.  Greg told the Board the district has claims for $159,559.11 starting with claim #33112 and ending with claim #33222 and students’ accounts for $12,271.80.   Cathi Cook made a motion to approve the claims and students’ accounts as presented.  Sarah Armijo seconded the motion.  All voted aye.

 

  1. Recognize Visitors/Public Comment:

              Public Comment:

               There was no Public comment.

              Board Comment:

               There was no Board comment.

 

  1. Consent Agenda

          A. Resignation:

                 i. Sherylnn Stewart – Dishwasher

           B. Employment:

                 i. Athena Cole – K-3 Title I Para-Educator

                ii. Pam Johnson – HS Tutoring Parent Liaison (1)

              iii. Tammy Johnson – HS Tutoring Math Positions (2)

               iv. Chanda Gum – HS Tutoring English Position (1)

                v. Kathleen Braverman – HS Tutoring English Position (1)

                iv. Mark Hurd – HS Tutoring Science Position (1)

              vii. Colleen Vanosdell – HS Tutoring Science Position (1)

              viii. Monie Hinson – Middle School Para-Educator

                 ix. Robin Evans – Middle School Tutoring

                   x. Tyler Cherry – Middle School Tutoring

                  xi. Linda Burrington – Middle School Tutoring

           C. Extra Duty List – Included in Board Packet

           D. Substitute List – Pending Background Checks

  Chairman Greg Trangmoe told the Board they will now approve the consent agenda items.  Greg asked the Board if there were any questions or comments on the consent agenda items.  Greg asked the Board if there were any consent agenda items they would like to remove from the list.  There were no items to be removed.   Greg told the Board the consent of any trustee pertains only to the items they have the authority to decide on and if there is no objection the agenda items will be adopted by unanimous consent.  There was no objection and the consent agenda items were approved by unanimous consent.

  1. Recognition – Wes Wells

              Superintendent Bob More introduced Wes Wells and told the Board that Wes was one of six Montana teachers selected to participate in the James Madison Legacy Project.  Wes talked about the James Madison project and the things he has done to participate in this project.  The Board thanked Wes for all the hard worked he has done for the students.

 

  1. Presentation – Wendi Fawns – Pilot Program in High School

              Superintendent Bob Moore told the Board he invited Wendi Fawns here tonight to talk about the pilot program the district has implemented with the Valley Oak Education Center.  Wendi presented on the pilot program at the district and the things they are doing to help students write resumes, apply for scholarships and how the pilot program is trying to build linkages between the High School and non-public students to become part-time students.

 

  1. Business: Items for Action

           A. Superintendent Employment Contract

Chairman Greg Trangmoe told the Board the district negotiation team completed negotiations with the superintendent.  Greg told the Board they have negotiated a 2% increase for the 2017-2018 school year and a 2% increase for the 2018-2019 school year along with the insurance increase that align with the teachers’ contract.  Greg also told the Board that Bob’s contract would be extended for another year to make it a three-year contract.   Billy Donaldson made a motion to accept the superintendent negotiated contract as presented.  Penny Bertram seconded the motion.  All voted aye.

          B. Adoption of Website “Corrective Action Plan”

Superintendent Bob Moore told the Board the district needs to adopt the Corrective Action Plan that was amended and approved by the Office of Civil Rights.  Bob went over the additional requirements in the Corrective Action Plan.   Cathi Cook made a motion to approve the Corrective Action Plan for the Stevensville School District website to include the OCR requirements for the WCAG Level AA and WAI-ARIA 1.0 accessibility standards.  Sean Lenahan seconded the motion.  All voted aye.

          C. Website “Plan for New Content” First Reading Pending OCR Approval

Superintendent Bob Moore talked about the Plan for New Content that is required by the Office of Civil Rights.  Bob told the Board the district legal counsel has requested an extension on the required adoption.  Bob told the Board the district will submit this plan to OCR and the final adoption will be on the next agenda.  Sean Lenahan made a motion to accept the Plan for New Content first reading pending OCR approval.  Cathi Cook seconded the motion.  All voted aye.

          D. Disposal of Obsolete Equipment and Items

Superintendent Bob Moore told the Board he has included in their board packet a list of cell phones and library books that are obsolete.  Cathi Cook made a motion to dispose of the district property as provided on the disposal list and the library books that are obsolete, undesirable or unsuitable for the school purpose.  Sarah Armijo seconded the motion.  All voted aye.

          E. Board Policies

                i. First reading Policies 3125, 3125f, 3121, 3110 and 3210

               ii. Second Reading

                     1. Adoptions Policies 2150, 2161P, 3300, 4600, 5211, 5460, 8205 and 4350 (Please note there were minor changes to policy 4350 recommended by our legal counsel.  Changes are boldface “Website Coordinator” and boldface italics (compliance statement for website).

                      2. Deletions

Chairman Greg Trangmoe asked the Board if they have any questions on the policies that are up for first reading.  Superintendent Bob Moore talked about the changes in the policies.  After comments from the Board on policy 3121 and policy 3125, Cathi Cook made a motion to approve the first reading of the policies as presented.  Sarah Armijo seconded the motion.  All voted aye.

Chairman Greg Trangmoe asked the Board if they have any questions on the policies that are up for second reading and adoption.  Cathi Cook made a motion to approve the second reading and adoption of these policies as presented.  Sarah Armijo seconded the motion. All voted aye.

Chairman Greg Trangmoe asked the Board if they have any questions on the policy that is up for deletion.  Cathi Cook made a motion to delete policy 4600 as presented.  Billy
Donaldson second the motion.  All voted aye.

 

          F. Out of District Enrollments

                i. Elementary

              ii. High School

Chairman Greg Trangmoe asked the Board if they have any questions on the Elementary out of district student.  Cathi Cook made a motion to approve the Elementary out of district student as presented.  Sarah Armijo seconded the motion.  Lucas McCormick, Sean Lenahan, Billy Donaldson, Greg, Trangmoe, Cathi Cook, Tim Schreiber and Sarah Armijo voted aye. Penny Bertram could not vote.

Superintendent Bob Moore told the Board there are no High School out of district students this month.

          G. Final Decision on Construction and Renovation

                i. Elementary

              ii. High School

Superintendent Bob Moore told the Board the district met with MMW Architects to confirm the project numbers that they received at the board retreat.  Bob told the Board he has included spreadsheets outlining the associated cost to each district.  After comments from the Board about the cost and the need for both projects, if the school should also look at an operating levy at this time and that this bond levy will not solve all issues at this time, but will in the second phase of the long term plan, Cathi made a motion to proceed with the building project and a bond initiative for the Stevensville Elementary School as presented in the approximate amount of $6,481,025 not including the interest on the bonds.  Sean Lenahan seconded the motion.  All voted aye.

Cathi made a motion to proceed with the building project and a bond initiative for the Stevensville High School as presented in the approximate amount of $9,461,767 not including the interest on the bonds.  Penny Bertram seconded the motion.  All voted aye.

 

  1. Items for Information

          A. Student Representative Report

Jackie Westman,the student representative, updated the Board on all the events that happened since the last board meeting and talked about the events that happen at homecoming week.

           B. Administrative Report

Superintendent Bob Moore told the Board the district voice mail was down due to the old age of the system and they are working on it to get it back up and running.  Bob told the Board the district enrollment numbers are still increasing.  Bob also updated the Board on the district website development for the district.

           C. Correspondence

                 i. Northern Rockies National Incident Management Team

Superintendent Bob Moore told the Board the district has received a letter from the Northern Rockies incident manage team thanking the district for the use of the High School for the community meeting for the Lolo Peak fire.

 

  1. Adjourn:

Cathi Cook made a motion to adjourn the meeting.  Sarah Armijo seconded the motion.  All voted aye.

Board Chairman: ORIGINAL SIGNED and in District Office.

Date:  11/14/17   .

School Board Clerk: ORIGINAL SIGNED and in District Office.