Stevensville Public Schools

School District #2

300 Park Street

Stevensville, Montana 59870

Telephone: (406)777-5481

Fax: (406)258-1246

 

Regular Board Meeting

 

March 12, 2019                                       7:00 p.m.                              Music Center Choir Room

 

1. Opening of meeting – call to order – present – salute to flag:

Chairman Greg Trangmoe called the board meeting to order at 7:00 p.m. in the Music Center Choir Room.  Greg Trangmoe led in the pledge of allegiance.  Trustees present were Lucas McCormick (Arrived at 7:10), Sean Lenahan (Left at 7:45), Michele Brunson, Cathi Cook and Sarah Armijo.  Billy Donaldson and Tim Schreiber were not present.  Superintendent Bob Moore, Brian Gum, Tracey Rogstad, Jessica Shourd, Nate Fry and Business Manager/Clerk Bill Schiele were present.

2. Approval of minutes of previous meetings:

A. Regular: February 12, 2019

B. Special: February 12, 2019

C. Special: February 21, 2019

D. Special: March 5, 2019

i. Regular Session

ii. Closed Session

Chairman Greg Trangmoe asked the trustees if they had any questions or comments on the regular board meeting minutes held on February 12, 2019 as presented.  Cathi Cook told the Board that she talked to Bill and fixed a misspelling in the minutes.  Sean Lenahan made a motion to approve the February 12, 2019 regular board meeting minutes as presented. Michele Brunson seconded the motion.  All voted aye.

Chairman Greg Trangmoe asked the trustees if they had any questions or comments on the special board meeting minutes held on February 12, 2019 as presented.  Cathi Cook made a motion to approve the February 12, 2019 special board meeting minutes as presented. Sarah Armijo seconded the motion.  All voted aye.

Chairman Greg Trangmoe asked the trustees if they had any questions or comments on the special board meeting minutes held on February 21, 2019 as presented.  Sean Lenahan made a motion to approve the February 21, 2019 special board meeting minutes as presented. Michele Brunson seconded the motion.  All voted aye.

Chairman Greg Trangmoe asked the trustees if they had any questions or comments on the special board meeting minutes held on March 5, 2019 as presented.  Cathi Cook made a motion to approve the March 5, 2019 special board meeting minutes as presented. Sean Lenahan seconded the motion.  All voted aye.

Cathi Cook made a motion to approve the February 12, 2019 closed meeting minutes as presented. Sarah Armijo seconded the motion.  All voted aye.

3. Approval of Claims:

Chairman Greg Trangmoe asked if there were any questions or comments on the claims or students’ accounts. Greg told the Board the district has claims for $134,121.80 starting with claim #35115 and ending with claim #35208 and students’ accounts for $24,313.02.  Michele Brunson made a motion to approve the claims and students’ accounts as presented.  Sean Lenahan seconded the motion.  All voted aye.

4. Recognize Visitors/Public Comment:

Public Comment:

There were no Public comments.

Board Comment:

Sarah Armijo thanked the district employees who helped with the snow removal the district had to deal with.

5. Consent Agenda:

A. Resignations:

i. Alycia Harris – Assistant Softball

ii. Charlee Kellough – Elementary Paraprofessional

B. Employment:

i. Adult Open Gym-Cory Johnson

HS Track Head Coach – Lori Lewis

HS Track Assistant – Joe Gannon

Tennis Volunteer – Bob Israel

Softball Assistant – Kelsey Engel

Softball Volunteer – Chris Newman .5 FTE

Softball Volunteer – Dave Lockman .5 FTE

JH Track Head Boys – Sarah Naseem

JH Track Head Girls – Molly Cherry

JH Track Assistant – Hillary Beller

Intramural Volleyball-Kyla Paulsen

C. Substitute List – Pending Background Checks

Chairman Greg Trangmoe told the Board they will now approve the consent agenda items.  Greg asked the Board if there were any questions or comments on the consent agenda items.  Greg asked the Board if there were any consent agenda items they would like to remove from the list.  There were no items to be removed.   Greg told the Board the consent of any trustee pertains only to the items they have the authority to decide on and if there is no objection the agenda items will be adopted by unanimous consent.  There was no objection and the consent agenda items were approved by unanimous consent.

6. Presentation: Thespian Troupe

Superintendent Bob Moore told the Board that March is Theater in Our School (TIOS) month and he asked the High School Thespian Troupe club to come to the Board meeting to do a short presentation for the Board.  Bob introduced Sarah Piper, the advisor of the Thespian Troupe club and 3 members of the club.  The students did a short presentation for the Board.  After comments from the Board on when their next play will be and how many students are in the club, Greg moved onto the presentation of a certificate for the group.

7. Recognition: Thespian Troupe – Montana Outstanding Thespian Troupe

Superintendent Bob Moore told the Board the Stevensville High School has received the outstanding Thespian Troupe award for the State.  The Board congratulated the High School Troupe club and presented them with a certificate.

8. Business: Items for Action/Discussion

A. Individuals Accepting the Memorandum of Understanding

i. Kathy Cassidy

ii. Roger Cassidy

iii. Nancy Fisher

iv. Cory Johnson

Superintendent Bob Moore told the Board the district had four employees who have submitted retirement letters and accepting the retirement Memorandum of Understanding.  Bob told the Board they need two motions, one for Elementary and one for High School.  Sarah Armijo made a motion to accept the retirement letters and MOU for Kathy Cassidy, Nancy Fisher and Roger Cassidy (.5 FTE) as presented.  Cathi Cook seconded the motion.  Lucas McCormick, Sean Lenahan, Greg Trangmoe, Cathi Cook and Sarah Armijo voted aye.  Michele Brunson could not vote.

Sean Lenahan made a motion to accept the retirement letters and MOU for Cory Johnson and Roger Cassidy (.5 FTE) as presented.  Sarah Armijo seconded the motion.  All voted aye.

B. Site Acquisition

Superintendent Bob Moore told the Board he is still working with the school bond council on to how to put this land acquisition into the bond language for the upcoming election.  Sarah Armijo made a motion to table this agenda item at this time.  Sean Lenahan seconded the motion. All voted aye.  The Board set March 20, 2019 as s special board meeting date for the land acquisition proposal.

C. Marketing and Bond Communication Strategy Recommendations – Hingston-Roach Group

Superintendent Bob Moore told the Board he has included in their packet a handout from Lorraine Roach that talks about some guidelines and recommendations for communication strategies for the district. Lorraine went over the hand out and told the Board these are guidelines and suggestions on how to get the bond messages to the Stevensville businesses and community members.  After comments from the Board on the handout and guidelines, how to communicate the bond to the community members, how to get students involved, how to get in front of negative remarks about the building projects and to let community members that the Board listened to their comments in the survey, Greg moved onto the next agenda item.

D. Notice of Intent to Increase/Decrease Non-Voted Levies SB 307

Superintendent Bob Moore told the Board they need to approve SB 307 that shows any increases or decreases to the district mills for next year.  Bob went over the increases and decreases in the Elementary and High School levies.  Greg asked the Board if they had any questions or comments on the Elementary resolution for SB 307 as presented.  Cathi Cook made a motion to approve the increase in the Stevensville Elementary District levies as presented.  Sarah Armijo seconded the motion.  Lucas McCormick, Greg Trangmoe, Cathi Cook and Sarah Armijo voted aye.  Michele Brunson could not vote.

Greg asked the Board if they had any questions or comments on the High School resolution for SB 307 as presented.  Michele Brunson a motion to approve the increase in the Stevensville High School levies as presented. Cathi Cook seconded the motion.  All voted aye.

E. Administration Staff Contract Recommendations

i. Elementary

  1. Tracey Rogstad – MS Principal
  2. Jessica Shourd – K-3 Principal

ii. High School

  1. Brian Gum – High School Principal
  2. Nate Fry – High School Assistant Principal/AD

Chairman Greg Trangmoe asked the Board if they had any questions on the renewal of Tracey Rogstad as the Middle School Principal and Jessica Shourd as the K-3 Principal for the 2019-2020 school year.  Sarah Armijo made a motion to hire Tracey Rogstad and Jessica Shourd as presented.  Lucas McCormick seconded the motion.  Lucas McCormick, Greg Trangmoe, Cathi Cook and Sarah Armijo voted aye.  Michele Brunson could not vote.

Chairman Greg Trangmoe asked the Board if they had any questions on the renewal of Brian Gum as the High School Principal and Nate Fry as the Assistant High School Principal/AD for the 2019-2020 school year.  Sarah Armijo made a motion to hire Brian Gum and Nate Fry as presented.  Lucas McCormick seconded the motion.  All voted aye.

F. Administration Staff Contract Recommendations

i. Bill Schiele – Business Manager

ii. Dave Haacke – Maintenance Supervisor

iii. Jenna Henning – Food Supervisor

iv. Paul Ludington – Transportation Supervisor

v. Connie Johnson – School Nurse

Chairman Greg Trangmoe asked the Board if they had any questions on the renewal of Bill Schiele (Business Manager), Dave Haacke (Maintenance Supervisor), Jenna Henning (Food Service Supervisor), Paul Ludington (Transportation) and Connie Johnson (School Nurse) for the 2019-2020 school year.  Cathi Cook made a motion to hire Bill Schiele, Dave Haacke, Jenna Henning, Paul Ludington and Connie Johnson as presented.  Sarah Armijo seconded the motion.  All voted aye.

G. Board Policy

i. First Reading Policies 1112, 1113 and 1512F

Chairman Greg Trangmoe asked the Board if they have any questions on the policies up for first reading.  Superintendent Bob Moore talked about the policies that are up for first reading.  Cathi Cook made a motion to approve the first reading of the policies 1112, 1113 and 1512F as presented.  Michele Brunson seconded the motion.  All voted aye.

H. Out of District Enrollments

i. Elementary

ii. High School

Superintendent Bob Moore told the Board there are no Elementary or High School out of district students this month.

9. Item for Information:

A. Student Representative Report

Superintendent Bob Moore told the Board that Erica Lykins was not here tonight.  Bob handed out her report to the Board.

B. Administrative Report

Brian Gum, Tracey Rogstad, Jessica Shourd talked about the upcoming events and the things that are happening in their buildings. After comments from the Board on the districts talent show and the A to Z grants that some of the district employees received.  Greg moved on the next agenda item.

C. Correspondence

Superintendent Bob More told the Board there are no correspondences tonight.

10. Superintendent Evaluation – Closed Session

Chairman Greg Trangmoe told the Board according to Montana Code 2-3-203 that he determined the demands of the individual privacy clearly exceed the merit of public disclosure and closed the meeting.  Chairman Greg Trangmoe reopened the meeting.

11. Adjourn:

Michele Brunson made a motion to adjourn the meeting.  Lucas McCormick seconded the motion.  All voted aye.

Board Chairman: Original signed and in District Office.

Date: April 8, 2019

School Board Clerk: Original signed and in District Office