Stevensville Public Schools
School District #2
300 Park Street
Stevensville, Montana 59870
Telephone: (406)777-5481
Fax: (406)258-1246
Regular Board Meeting
February 12, 2019 7:00 p.m. Music Center Choir Room
1. Opening of meeting – call to order – present – salute to flag:
Vice-Chairwoman Cathi Cook called the board meeting to order at 7:00 p.m. in the Music Center Choir Room. Cathi Cook led in the pledge of allegiance. Trustees present were Lucas McCormick, Sean Lenahan, Billy Donaldson, Sarah Armijo and Tim Schreiber. Greg Trangmoe arrived at 7:30 p.m. Michele Brunson was not present. Superintendent Bob Moore, Brian Gum, Tracey Rogstad, Jessica Shourd and Business Manager/Clerk Bill Schiele were present.
2. Approval of minutes of previous meetings:
A. (Regular: January 8, 2019)
Vice-Chairwoman Cathi Cook asked the trustees if they had any questions or comments on the regular board meeting minutes held on January 8, 2019 as presented. Billy Donaldson made a motion to approve the January 8, 2019 regular board meeting minutes as presented. Sean Lenahan seconded the motion. All voted aye.
3. Approval of Claims:
Vice-Chairwoman Cathi Cook asked if there were any questions or comments on the claims or students’ accounts. Cathi told the Board the district has claims for $205,629.85 starting with claim #34905 and ending with claim #34988 and students’ accounts for $31,794.76. Sean Lenahan made a motion to approve the claims and students’ accounts as presented. Billy Donaldson seconded the motion. All voted aye.
4. Recognize Visitors/Public Comment:
Public Comment:
There were no Public comments.
Board Comment:
Tim Schreiber talked about a note he received from a student thanking him for being a trustee for the Stevensville School district. Tim told the Board this student was the one that just passed away recently.
5. Consent Agenda:
A. Resignations:
i. Eric Walthall – Effective June 10, 2019
B. Employment:
i. David Cluff – Yearbook (Sem. 2)
ii. Chyrle Wohlman – Business Professionals of America (Sem. 2)
iii. Gordon Gum – High School Assistant Track
C. Substitute List – Pending Background Checks
Vice-Chairwoman Cathi Cook told the Board they will now approve the consent agenda items. Cathi asked the Board if there were any questions or comments on the consent agenda items. Cathi asked the Board if there were any consent agenda items they would like to remove from the list. There were no items to be removed. Cathi told the Board the consent of any trustee pertains only to the items they have the authority to decide on and if there is no objection the agenda items will be adopted by unanimous consent. There was no objection and the consent agenda items were approved by unanimous consent.
6. Presentation: AdvancED Accreditation Presentation – Daniel Sybrant Regional Director:
Superintendent Bob Moore introduced Dr. Daniel Sybrant, the Regional Director of the AdvancED program. Dan talked about the great achievements the Stevensville School District has made with the AdvancED program. Dan told the Board the district has been accredited as an AdvancED school system and Dan presented the district with a plaque. Dan congratulated the Board and the school for the great job.
7. Student Recognition: John Rodrigues III
Superintendent Bob Moore introduced John Rodrigues III and his parents and told the Board that John has been selected to perform with the All-Northwest Wind Symphony to be held in conjunction with the All –Northwest Music Educators Conference in Portland, Oregon. The Board presented a plaque to John and congratulated him on his achievement.
8. Employee Recognition: School Counselors
Superintendent Bob Moore told the Board that National School Counselor Week was celebrated February 4-8 2019. Bob told the Board the district wanted to recognize the districts counselors at this meeting. Bob told the Board the counselors had to deal with lots of tragic situations lately and they have handled them with great professionalism. Bob introduced Lee Stark, Molly Cherry, McKenzie Luth and Katelyn Scholle and thanked them for all their hard work they have done for the district. The Board also thanked the counselors for all the hard work they do for the students and the district.
9. Business: Items for Action/Discussion
A. Discussion – Special Board Meeting Date (Set Date Prior to February 26) For the purpose of student hearings, calling for Board of Trustee Election, And call for Mill Levy, Building Reserve or Bond Elections if the Board desires
Superintendent Bob Moore told the Board they need to call for a special board meeting to call for a trustee and bond election along with an expulsion hearing for a student. Bob told the Board this meeting must be before February 26, 2019 because of the timeline of the election. The Board elected to have the special board on February 21, 2019. at 7:00 p.m.
B. Discussion/Action – 2019-2020 Calendar Recommendation – Tracey Rogstad
Superintendent Bob Moore told the Board the calendar committee has been meeting and the calendar in front of them is the one they are recommending for the 2019-2020 school year. Tracey Rogstad went over all the changes they made with this calendar. Tracey also talked about the survey they did for the calendar. After comments from the Board and the audience on the start date before Labor Day, the testing schedule for the district, the blocking scheduling for next year, the County Fair, open house and the professional development days for the staff, Lucas McCormick made a motion to adopt the 2019-2020 school calendar as presented. Tim Schreiber seconded the motion. Lucas McCormick, Sean Lenahan, Billy Donaldson, Greg Trangmoe, Sarah Armijo and Tim Schreiber voted aye. Cathi Cook voted nay.
C. Action – Authorization to Purchase Replacement Route Bus
Superintendent Bob Moore told the Board due to a blown engine in one of the districts school buses, the district needs to approve a new bus. Bob told the Board this bus was scheduled for replacement this year but the district moved the timeline up a few months. Bob told the Board the new bus quote is in their packets. After discussion on the new bus and if it should be equipped with seat belts. Sean Lenahan made a motion to approve the purchase of a new bus with a cost of $85,942.80. Billy Donaldson seconded the motion. All voted aye.
D. Action – Policy
i. First Reading – No First Reading
ii. Second Reading – 1006FE, 1007FE, 1014FE, 2314, 3124
Vice-Chairwoman Cathi Cook asked the Board if they have any questions on the policies that are up for second reading and adoption. Sarah Armijo made a motion to approve the second reading and adoption for policies 1006FE, 1007FE, 1014FE, 2314 and 3124 as presented. Tim Schreiber seconded the motion. All voted aye.
E. Action – Out-of-District Enrollments
i. Elementary
ii. High School
Vice-Chairwoman Cathi Cook asked the Board if they had any questions on the Elementary out of district students as presented. Billy Donaldson made a motion to approve the Elementary out of district student for the 2018-19 school year as presented. Sean Lenahan seconded the motion. Lucas McCormick, Sean Lenahan, Billy Donaldson, Greg Trangmoe, Cathi Cook, Sarah Armijo and Tim Schreiber voted aye.
Superintendent Bob Moore told the Board there are no High School out of district students this month.
10. Item for Information:
A. Parent Teacher Club Activities and Information
Superintendent Bob Moore told the Board he has included in their packet a synopsis of the activities and events that were sponsored by the Parent Teacher Club. After discussion on the report, Cathi moved onto the next agenda item.
B. Student Representative Report
Erica Lykins, the student representative, updated the Board on all the events that happened since the last board meeting and Erica talked about the events that will be happening in the next few weeks.
C. Administrative Report
Superintendent Bob Moore talked about the nursing situation here at the district. Bob told the Board that Connie Johnson does not have enough hours in the day to take care of all the students here the district. Bob also talked about the districts spring ANB count. After comments from the Board on the nursing situation and the possibility of the measles coming to Montana, Cathi moved onto the Administration report.
Brian Gum, Tracey Rogstad, Jessica Shroud talked about the upcoming events and the things that are happening in their buildings. After comments about the dual credit program here at the High School, Cathi moved onto the next agenda item.
D. Correspondence
Superintendent Bob More told the Board the district received a thank you card from the Montana Life Ministries and the Koerner family.
11. Adjourn:
Tim Schreiber made a motion to adjourn the meeting. Sarah Armijo seconded the motion. All voted aye.
Board Chairman: Original signed and in District Office.
Date: March 12, 2019
School Board Clerk: Original signed and in District Office.