Stevensville Public Schools
School District #2
300 Park Street
Stevensville, Montana 59870
Telephone: (406)777-5481
Fax: (406)258-1246
Regular Board Meeting
December 12, 2017 7:00 p.m. Music Center Choir Room
1.Opening of meeting – call to order – present – salute to flag:
Chairman Greg Trangmoe called the board meeting to order at 7:00 p.m. in the Music Center Choir Room. Greg Trangmoe led in the pledge of allegiance. Trustees present were Lucas McCormick, Sean Lenahan, Penny Bertram, Billy Donaldson, Cathi Cook and Sarah Armijo. Tim Schreiber was not present. Superintendent Bob Moore, Brian Gum, Tracey Rogstad, Jessica Shroud, Nate Fry and Business Manager/Clerk Bill Schiele were present.
2. Approval of minutes of previous meetings (Regular: November 14, 2017)
Chairman Greg Trangmoe asked the trustees if they had any questions or comments on the regular board meeting on November 14, 2017 as presented. Sean Lenahan made a motion to approve the November 14, 2017 minutes as presented. Penny Bertram seconded the motion. All voted aye.
3. Approval of Claims:
Chairman Greg Trangmoe asked if there were any questions or comments on the claims or students’ accounts. Greg told the Board the district has claims for $121,798.96 starting with claim #33359 and ending with claim #33459 and students’ accounts for $24,483.08. Billy Donaldson made a motion to approve the claims and students’ accounts as presented. Penny Bertram seconded the motion. All voted aye.
4. Recognize Visitors/Public Comment:
Public Comment:
There was no Board comment.
Board Comment:
Greg Trangmoe congratulated Kyla Morton on the great choir concert.
5. Consent Agenda
A. Resignations: Wade Weber – Middle School Basketball Coach
B. Employment: Substitute List – Pending Background Checks
Chairman Greg Trangmoe told the Board they will now approve the consent agenda items. Greg asked the Board if there were any questions or comments on the consent agenda items. Greg asked the Board if there were any consent agenda items they would like to remove from the list. There were no items to be removed. Greg told the Board the consent of any trustee pertains only to the items they have the authority to decide on and if there is no objection the agenda items will be adopted by unanimous consent. There was no objection and the consent agenda items were approved by unanimous consent.
6. Informational Presentation – Technology Committee – Scott Seibert
Superintendent Bob Moore told the Board that Scott Seibert, a member of the district technology committee, was here tonight to talk about the goals and the progress of the technology committee. Scott did a presentation on the goals and accomplishments of the committee. Scott also talked about the goals and the direction the committee is going in for the district. After comments from the Board on the goals and accomplishments of the technology committee, the Board thanked Scott and the committee for all the hard work they do for the district.
7. Informational Presentation – School Nurse Program – Connie Johnson
Superintendent Bob Moore told the Board that Connie Johnson, the district nurse, is here tonight to talk about the duties she has as the districts nurse. Connie talked about the things she does on a daily basis to help with the medical needs of the students. Connie also talked about how she helps the teachers in providing classroom instructional time for the students. After comments from the Board on the nurse program here at the district and what other districts do without a nurse on staff, the Board thanked Connie for all the hard work she does for the district and students.
8. Business: Items for Action
A. Out of State Travel
i. Choir Travel to All-Northwest – Portland, OR
ii. Ski Club Travel – Kellogg, ID
iii. Spanish Club Travel – Mexico
Superintendent Bob Moore told the Board that Kyla Morton was here tonight to request out of state travel to Portland Oregon for five High School Choir students. Kyla told the Board that five students have been selected to participate at the All-Northwest Choir festival this year. Kyla outlined the trip and the things they will be doing at the festival. Cathi Cook made a motion to approve the out of state travel of five Stevensville High School Choir students to the
All-Northwest Choir festival in Portland Oregon on March 7-10, 2017. Sean Lenahan seconded the motion. All voted aye.
Superintendent Bob Moore told the Board that Mark Hurd and the ski club officers were here tonight to request an out of state travel trip to Silver Mountain ski area on January 11-13, 2018. Mackenzie Hebner, the president of the ski club, outlined the ski trip for the Board and told the Board most of the expenses will be paid by the ski club. After comments from the Board on how many students are going and the number of chaperones, Lucas McCormick made a motion to approve the Stevensville High School ski club travel to Silver Mountain ski area as presented. Sarah Armijo seconded the motion. All voted aye.
Superintendent Bob Moore told the Board he has included a letter from Pam Johnson who is requesting an out of state trip to Mexico this year from April 21-28, 2018. Bob told the Board the cost of the trip is covered through fundraisers, individual club members and advisors. After comments from the Board on the trip, the number of students and the number of chaperones, Cathi Cook made a motion to approve the Stevensville High School Spanish club travel to Mexico on April 21-28, 2018 as presented. Sarah Armijo seconded the motion. All voted aye.
B. Board Policy
i. First Reading: Policy 1531, 5120, 5420, 8100, Medical Exemption Form and Religious Exemption Form
Chairman Greg Trangmoe asked the Board if they have any questions on the policies that are up for first reading. Superintendent Bob Moore talked about the changes in the policies. After comments from the Board on policy 8100 and the medical exemption form, Sean Lenahan made a motion to approve the first reading of the policies as presented. Billy Donaldson seconded the motion. All voted aye
C. Out of District Enrollments
i. Elementary
ii. High School
Chairman Greg Trangmoe asked the Board if they have any questions on the Elementary out of district students. Cathi Cook made a motion to approve the Elementary out of district students as presented. Sean Lenahan seconded the motion. Lucas McCormick, Sean Lenahan, Billy Donaldson, Greg Trangmoe, Cathi Cook and Sarah Armijo voted aye. Penny Bertram could not vote.
Superintendent Bob Moore told the Board there are no High School out of district students this month.
D. Website “Plan for New Content” Pending OCR Approval
Superintendent Bob Moore told the Board the district has not received anything from OCR regarding the acceptance or rejection of our Plan for New Content for the district website. Bob told the Board since the district has not receive confirmation from OCR the district’s attorney handling this recommends the district approve the Plan for New Content for the website at this time. Bob told the Board if OCR wants the district to amendment this policy the Board could do it at that time. Cathi Cook made a motion to adopt the Plan for New Content as presented. Billy Donaldson seconded the motion. All voted aye.
E. Bond Issue Information
i. Ballot Language
ii. Staff Presentation
iii. Statewide Statistics
iv. Timeline
v. Website – Information Review
Superintendent Bob More told the Board he has included two sample ballots in their packet. Bob told the Board the language is the same in both ballots except for the last paragraph that address how bond money would be dedicated to share projects if one bond passes and the other one does not. After looking at the language, it was determine both ballots were the same so the Board toke a five-minute recess so the administration could get the other ballot. Greg called the meeting back to order and the Board reviewed the language for both ballots. After comments from the Board about the ballots and what ballot language to proceed with, Bob told the Board the ballot language will be on the January board meeting agenda for discussion.
Bob told the Board he did a full detail presentation to the staff on November 29, 2017. Bob told the Board the staff had some questions on the use of the bond money and Bob told the staff these bonds will be used for deferred maintenance and aging instructional areas.
Bob told the Board he has obtained statewide information on bond passage from MTSBA and that Eric has complied this information for them to review.
Bob talked about the action plan the district has developed for the upcoming bond election. Bob told the Board the informational campaign would start in January. Bob asked the Board to review the action plan information and if they come up with other ideas to let Bob know.
Bob told the Board the district has places a significant amount of bond information on the district website. Bob showed the Board the information that has been posted to the website.
7. Items for Information
A. Correspondence
i. Audit Acceptance
ii. OPI – Special Legislative Session Review
Superintendent Bob Moore told the Board he has included a copy of the OPI letter regarding the acceptance of the districts audit and materials on the statewide budget cuts and the shift of the tax burden from the state to local district taxpayers.
B. Gold Star Award
Superintendent Bob Moore told the Board that High School teacher Ted Adams has received the Gold Star Award for December. Bob told the Board Ted would be recognized at the next board meeting.
C. ALC House Information
Superintendent Bob Moore told the Board he has contacted the area fire agencies to schedule a fire training exercise with the ALC house.
D. Website Manager and Administrative Assistant
Superintendent Bob Moore updated the Board on the website and administrative position that has been advertised at the district.
E. Other
Superintendent Bob Moore asked the Board if they would like a Board retreat in January. The Board set January 9, 2018 from 9:00 to 12:00 for the board retreat. Bob talked about the water problem in the 4-8 building. Bob told the Board they ae are still working on attending the proactive coaching workshop.
F. Student Representative Report
Jackie Westman, the student representative, updated the Board on all the events that happened since the last board meeting and talked about the events that will be happening in the next few weeks.
G. Administrative Report
Chairman Greg Trangmoe asked the Board if they have any questions for the administration. Lucas McCormick asked about the number of students in sports and if the students that are not engaged in sports are involved with other activates in the district. Nate told the Board that the other students not in sports are involved with things like FFA and Speech and Debate. Tracey informed the Board that they are now sharing lockers in the 4-8 building for the first time this year.
8. Adjourn:
Cathi Cook made a motion to adjourn the meeting. Sean Lenahan seconded the motion. All voted aye.
Board Chairman: ORIGINAL SIGNED .
Date: 1/9/18 .
School Board Clerk: ORIGINAL SIGNED .