Stevensville Public Schools
School District #2
300 Park Street
Stevensville, Montana 59870
Telephone: (406)777-5481
Fax: (406)258-1246
Regular Board Meeting
August 8, 2017 7:00 p.m. Music Center Choir Room
1.Opening of meeting – call to order – present – salute to flag:
Chairman Greg Trangmoe called the board meeting to order at 7:00 p.m. in the Music Center Choir Room. Greg Trangmoe led the pledge of allegiance. Trustees present were Cathi Cook, Tim Schreiber, Sean Lenahan and Lucas McCormick via phone. Brian Gum, Nate Fry, Tracey Rogstad, Jessica Shourd, Superintendent Bob Moore and Assistant Clerk Samantha Mewes were present. Penny Bertram, Sarah Armijo and Billy Donaldson were not present.
2. Approval of minutes of previous meetings (Regular July 11, 2017) (Special July 18, 2017) (Executive July 18, 2017).
Chairman Greg Trangmoe asked the trustees if they had any questions or comments on the regular board meeting on July 11, 2017 as presented. There were no questions or comments and Cathi Cook made a motion to approve the July 11, 2017 minutes as presented. Sean Lenahan seconded the motion. All voted aye.
Chairman Greg Trangmoe asked the trustees if they had any questions or comments on the special meeting on July 18, 2017 as presented. There were no questions or comments and Cathi Cook made a motion to approve the July 18, 2017 minutes as presented. Sean Lenahan seconded the motion. All voted aye.
3. Approval of Claims:
Chairman Greg Trangmoe asked if there were any questions or comments on the claims or students’ accounts. Greg told the Board the district has claims in the amount of $383,971.82 starting with claim #32915 and ending with claim #33008 for August and students’ accounts in the amount of $2403.11 After questions about a few of the claims, Cathi Cook made a motion to approve the claims and students’ accounts as presented. Sean Lenahan seconded the motion. All voted aye.
4. Recognize Visitors/Public Comment:
Public Comment:
There was no public comment.
Board Comment:
There was no board comment.
5. Consent Agenda
A. Resignation:
i. Kati Hofman- High School Para-Educator
B. Employment
i. Julia Crocker- MS Science- Pending Background Check
ii. Kelsey Engel- MS English Language Arts
C. Substitute Employment- List provided-Pending Background Checks
Chairman Greg Trangmoe told the Board they will now approve the consent agenda items. Greg asked the Board if there were any questions or comments on the consent agenda items. Greg asked the Board if there were any consent agenda items they would like to remove from the list. There were no items to be removed. Greg told the Board the consent of any trustee pertains only to the items they have the authority to decide on and if there is no objection the agenda items will be adopted by unanimous consent. There was no objection and the consent agenda items were approved by unanimous consent.
6. Business: Items for Action
A. FFA- Request to Travel Out-of-State
Josette Hackett spoke to the Board about the upcoming National FFA Convention in Indianapolis Indiana. She informed the Board that there would be five students, one advisor and herself and that the kids have been fundraising money for the trip. She requested permission from the Board to allow out-of-state travel. Superintendent Bob Moore recommended that the Board approve the out-of-state travel. Cathi Cook made the motion to approve the out-of-state travel request. Sean Lenahan seconded the motion. All voted aye.
B. Obsolete Equipment
Superintendent Bob Moore told the Board the fiberglass shell of the grass collector is so damaged that it cannot be repaired and recommended that the Board deem the equipment obsolete. Sean Lenahan made a motion to deem the equipment obsolete. Cathi Cook seconded the motion. All voted aye.
C. Adoption of Elementary Science Texts
Superintendent Bob Moore told the Board the Elementary science text books have been available for review and as of the board meeting there has been no public comment on the books. Bob recommended that the board adopt the new textbooks. Cathi Cook made the motion to adopt the Elementary science textbooks as presented. Tim Schreiber seconded the motion. All voted aye.
D. Reinvestment of Sinking Fund
Superintendent Bob Moore told the Board that they received CD rates from Rocky Mountain Bank and Farmers State Bank and that there was $210,000 of new money that needed to be invested. Bob recommended that the Board reinvest the money with Rocky Mountain Bank in a 17 month CD at a 1.05% APR. After a brief discussion, Sean made the motion to reinvest $210,000 with Rocky Mountain Bank. Cathi Cook seconded the motion. All voted aye.
E. 20017-18 Year Budget Adoptions
i. Elementary – General Fund
ii. High School – General Fund
iii. Elementary – Transportation
iv. High School – Transportation
Superintendent Bob Moore told the Board that due to decreased funding for 2017-18 school year, Fund 82 would be used to make up the deficit in the Elementary budget. Bob explained Fund 82 and its purpose to the Board. Cathi Cook made the motion to adopt the 2017-18 Elementary budget as presented. Sean Lenahan seconded the motion. All voted aye.
Bob explained there is less of a deficit in the High School budget due to less staff and insurance and that the deficit will be made up with Fund 82 for the 2017-18 year. Cathi Cook made a motion to adopt the 2017-18 High School budget as presented. Tim Schreiber seconded the motion. All voted aye.
Bob told the Board that there was no change in the 2017-18 Elementary transportation budget from the previous year. Cathi Cook made a motion to approve the 2017-18 Elementary transportation budget as presented. Sean Lenahan seconded the motion. All voted aye.
Bob told the Board that there was no change in the 2017-18 High School Transportation budget from the previous year. Cathi Cook made the motion to approve the 2017-18 High School Transportation budget as presented. Sean Lenahan seconded the motion. All voted aye.
F. Out of District Enrollments
i. Elementary
ii. High School
Chairman Greg Trangmoe asked the Board if they had any questions on the K-3 out of district students. After comments from the Board on kindergarten enrollment and class size, Cathi Cook made a motion to approve the K-3 out of district students as presented. Sean Lenahan seconded the motion. All voted aye.
Chairman Greg Trangmoe asked the Board if they had any questions on the 4-8 out of district students. There were no comments or questions and Sean Lenahan made the motion to approve the 4-8 out of district students as presented. Cathi Cook seconded the motion. All voted aye.
Chairman Greg Trangmoe asked the Board if they had any questions on the High School out of district students. After questions about procedure in regards to students who are 18 years old, Cathi Cook made a motion to approve the High School out of district students as presented. Sean Lenahan seconded the motion. All voted aye.
7. Items for Information
A. Handbooks
i. K-3 Handbook
Superintendent Bob Moore explained that changes to the handbooks were highlighted in yellow. Jessica Shourd briefly discussed the changes and Greg Trangmoe moved on to the Middle School Handbook.
ii. Middle School Handbook
Tracey Rogstad briefly discussed the changes to the handbook and Greg Trangmoe moved on to the High School Handbook.
iii. High School Handbook
Nate Fry briefly discussed the changes to the handbook and Greg Trangmoe moved on to the Employee Handbook.
iv. Employee Handbook
Superintendent Bob Moore briefly discussed the changes to the handbook and the district website. Greg Trangmoe moved on to the next agenda item.
B. Administrative Report
Superintendent Bob Moore informed the Board he did not have the administrators report for this board meeting because they just returned from summer break. Bob told the board about work done to the campus over summer break, PIR days, the website, negotiations, new vehicles purchased and staff and student teachers. Bob told the Board he would be in contact with them to discuss the yearly retreat.
C. Correspondence
There was not correspondence.
D. Adjourn
Sean Lenahan made a motion to adjourn the meeting. Cathi Cook seconded the motion. All voted aye.
Board Chairman: ORIGINAL SIGNED AND LOCATED IN DISTRICT OFFICE
Date: September 12, 2017.
School Board Clerk:ORIGINAL SIGNED AND LOCATED IN DISTRICT OFFICE